I am using the interface between WinFactor and QuickBooks. Do I need to setup each Client and Customer in QuickBooks as well as WinFactor?
You do not need to setup each individual customer or client in QuickBooks. That level of detail is tracked in WinFactor. All factoring transactions are posted to a generic customer when using the export. All you have to do is setup the generic customer: “Factoring Customer” once before you begin importing.
We are trying to export to Quick books. Once we create our checks.iif file and try to import it I get the following messages: (1) “Transaction split lines to accounts receivable must include a customer on that split line.” (2) “Error on line 9: Can’t record invalid transaction”
We have seen this happen under 2 circumstances.
1) Check to see if you have a Vendor called “Factoring Customer” If so, delete it and manually add a Customer called “Factoring Customer” Then run the import again.
2) Sometimes QB will generate this error for no good reason. If you turn around and import the file a second time, it will import without an error.
I have exported an advance into Quickbooks, now I need to go back and edit this advance, but it is locked, what do I do?
Go to the Advance that you want to unlock, click on the tab ‘Other Settings’ and double click on the check mark next to ‘QB Exported’. WinFactor will ask you if you want to unlock this Advance, click on Yes. Then it will ask you if you want ‘Unmark the Advance as exported, answer No to that.
Now you can edit the Advance, when you close out, WinFactor will re-lock the advance. If you make any changes that have financial implications, be sure to correct them in QuickBooks as well.
WinFactor will interface with any desktop version of QuickBooks, but not the online version of QuickBooks (because it does not support iif files.) We have also written custom interfaces for other accounting systems.